Buell Apartments, 55 Bevier Road. 3 Rutgers Plaza. Busch Campus Washing machines, clothes dryers, dishwashers and garbage disposal units of any kind.
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Page 2 Graduate Guidelines for Living On Campus HOUSING CONTACT INFORMATION Graduate Housing Assignment Office Housing Administration (New Brunswick Campuses) ASB III Buell Apartments, 55 Bevier Road 3 Rutgers Plaza Busch Campus New Brunswick, NJ 08901 – 8559 Piscataway, NJ 08854 – 8006 Telephone: 732/932 – 1001 Telephone/Maintenance: 732/445 – 3222 FAX: 732/932 – 1014 Telephone/Information: 732/445 – 2215 E – mail: uhousing@rci.rutgers.edu Email: gradhsng@rci.rutgers.edu Web site: http://housing.rutgers.edu/ie FAX: 732/445 – 1907 Graduate Residence Life: 732/445 – 5717 Email: grdrslf@rci.rutgers.edu HOUSING MAINTENANCE CONTACT INFORMATION Contact the Housing Office on the campus where you live for maintenance: For maintenance issues and emergency maintenance issues during office hours, Monday Friday 8:30 am 4:30 pm Busch Campus Housing Office College Avenue Campus Cook/Douglass Campus Housing Office 581 Taylor Road 590 George Street, Clothier Hall 45 Biel Road W, PAL Building Piscataway, NJ New Brunswick, NJ 08901 New Brunswick, NJ 08901 732 – 445 – 0044 732 – 932 – 7010 732 – 932 – 9625 Livingston Campus 66 Joyce Kilmer Avenue, South Tower Piscataway, NJ 08854 848 – 445 – 2346 Emergency Maintenance – After Office Hours and Saturdays, Sundays and Holidays 732/558 – 0734 (Monday Friday before 8:30am and after 4:30pm and on weekends and holidays) For non – emergency requests you may also submit a maintenance request on our web site: http://housing.rutgers.edu/maintenance.html Emergency Residence Life & Lock Outs 732/445 – 5717 (Answered 24 hours a day, 7 days a week)
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Page 3 Graduate Guidelines for Living On Campus TABLE OF CONTENTS Housing Contract/5 Eligibility/5 Transfer within Residence Facilities/5 Withdrawal from University/Housing/5 Refunds/Rebates/5 Sign – up for Summer/Next Year/5 Housing Contract Options/5 Release from Housing Contract6 Homestead Rebates/6 Residence Facilities Information/6 Personal Property/6 Moving Furniture/6 Room/Apartment Cleaning/7 Common Area Cleaning/7 Repair and Maintenance/7 Emergency Repairs/7 Removal of Property/7 Policies and Procedures/7 Assignment of Vacancies/7 Prohibited Conduct/8 Noise/8 Access to University Property/8 Damage to University Property/8 Alcohol/8 Smoking/8 Recycling/8 Pets/9 Refrigerators/Microfridges/9 Bicycles/Vehicles/9 Keys, Access Cards, and Lockouts/9 Mail/9 Living Together on Campus/10 Guests/10 Infectious Disease Policy/10 Students Using Injected Medicine/10 University Police Telephone Info/11 Fire Prevention and Safety/12 Emergency Evacuation Drills/12 Safety Information and Equipment/12 Smoke Detectors/12 Fire Sprinkler Systems/12 Prohibited Items/12 Approved Items/13 Fire Violations/14 Life Safety Don’ts/14 Inspection of Residence Halls/Apartments/15 Security Services/15 Public Safety Information/15 Security and Safety Guidelines and Regulations/15 Other Services/16 Knight Express/Laundry Express/16 Parking and Transportation/17 Services for International Students/17 Welcome to University Housing! University Housing welcomes you to the residence halls
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Page 4 Graduate Guidelines for Living On Campus and apartments at Rutgers, The State University of New Jersey. This guide describes the facilities, policies and proce dures, and services that we hope will be of assistance and interest to y ou. Please read it thoroughly and feel free to call the Graduate Housing Assignment Office at 732 – 445 – 2215 with any questions. Please note: These guidelines do not apply to students living in Graduate Family Housing. Students living in Graduate Family Housing should read and abide by the Graduate Family Guidelines for Living On Campus.
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Page 5 Graduate Guidelines for Living On Campus YOUR HOUSING CONTRACT Your Housing Contract is for the space you will occupy in University Housing. Under the Housing Contract, you agree to follow established policies, procedures, and rules concerning the operation of residence halls and apartments. The provision s are detailed in your copy of the Housing Contract and in this guide. Should changes occur that affect your contract, information will be disseminated via email, on RUTV and/or notices. Students who violate the provisions of the Housing Contract, or are found guilty of violating the University Standards of Conduct are subject to University disciplinary action, as well as the loss of campus housing privileges and/or monetary assessments. Eligibility You must be registered as a full – time matriculated student in a Rutgers Graduate Program, or registered for a minimum of one research credit per semester if you are a doctoral candidates working the equivalent of full – time on your degree requirements to be eligible for on – campus housing. Verification of proper registration may be required. Post – doctoral appointments, part – time students, and those on practical training as well as students who register as – campus housing. Transfer within Residence Facilities We realize that some students may need to move from one campus residence facility or room to another during the academic Assignment Office. All transfers must be completed in this manner in order to avoid assessment of penalty charges and/or disciplinary action for an unauthorized transfer. Housing will notify you when a transfer space becomes available. Withdrawal from the University and from Housing If it becomes necessary to withdraw from the University after the semester has begun, you will no longer be eligible for on – campus housing . Arrange with Graduate Residence Life to have your space inspected and return the housing keys. Official documentation of withdrawal from the University will be required. You are obligated to return your keys and a room or Housing Assignment Office. If you have a meal plan, be sure to contact Dining Services so that additional charges are not incurred. Refunds Refunds for housing are based on the date that you officially move out of housing, not the date that you withdraw from the University. By complying with the procedure for inspection of your residence space and proper return of your keys, you avoid incurring charges for a lock change, and/or additional rental time. Contact the Graduate Housing Assignment Office promptly to arrange for the maximum refund. Sign – up for Summer and Next Academic Year Housing Instructions will be distributed during the Spring semester to inform you of important dates and procedures to be followed in arranging for housing during the summer (if you chose an academic contract and need to remain on campus for the summer) and for the next school year.
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Page 6 Graduate Guidelines for Living On Campus Housing Contract Options Graduate students may choose either of two Housing Contract options. The Academic Contract covers the academic year from August 15, 2012 through May 18, 2013, including all breaks. The Annual Contract runs from August 1, 2012 to July 31, 2013 for continuing students and August 15, 2012 to July 31, 2013 for incoming students . Continuing Students: You are not permitted to change the type of contract you have signed. In other words, if you signed an Academic Contract you will not be permitted to change to an Annual Contract. If you signed an Annual Contract, you will not be permitted to change to an Academic Contract. This includes students who have requested and have been given transfers from one building to another. Release from Housing Contract This new policy in effect as of January 2012 for all incoming graduate students and current on – campus graduate students who opt to transfer to a new space. Current graduate students remaining in their space will maintain the 60 – day written notice policy. A student contracting for single graduate housing accommodations accepts and is committed to those accommodations for the entire contract period and may only cancel without cause during the following times: Students with an Annual Contract Fall Term Cancellation Students requesting to cancel their annual contract at the end of the Fall Term must submit a Request to Cancel Housing Form to the Assignments Office by December 1 st to be released from their contract on December 31. Spring Term Cancellation Students requesting to cancel their annual contract at the end of the Spring Term must submit a Request to Cancel Form to the Assignments Office by May 1 st to be released from their contract on May 31. Students with an Academic Contract Fall Term Cancellation *only* Students requesting to cancel their academic contract at the end of the Fall Term must submit a Request to Cancel Housing Form to the Assignments Office by December 1 st to be released from their contract on December 31. Cancellations during the spring term will not be permitted. university is terminated by: 1) withdrawal from the University, (2) academic dismissal, (3) graduation, (4) participating in a University approved study abroad program, (5) active military induction, (6) death of an immediate family member/guardian, or (7) long – term hospitalization of the student. Cancellations outside of the above times may also be considered if sufficient demand allows for the vacancy left by the cancellation to be filled by a student who is not already committed to a housing contract. Housing Agreement cancellations have a direct from operating revenue under the Housing Agreements. The Housing Agreement is similar to other consumer contracts. Its value is that its terms provide conditions to which either party is assured compliance by the other. While many consumer contracts do not provide opportunities for a party to terminate the agreement, the Housing Agreement does provide for termination but only in accordance with the seven specific reasons listed above.
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Page 8 Graduate Guidelines for Living On Campus Room/Apartment Cleaning We encourage you to keep your residence space neat and clean. You may borrow a vacuum cleaner through Graduate Residence Life. Be especially careful with snack items. Spilled food, crumbs, and open food containers can attract insects and rodents, which can be difficult to control. Residents provide their own cleaning supplies. Apartment residents are responsible for all cleaning, including the stove, ov en, refrigerator, and bathroom facilities. You are required to pass a minimum of three sanitary inspections, which will be conducted by Graduate Residence Life Staff. You will be charged for major damage, vandalism, and/or if excessive cleaning is required after vacating. Common Area Cleaning Bathrooms, lounges, corridors, and similar common areas within the residence halls are cleaned regularly by the Housing Staff . Residents in apartments are responsible for cleaning their apartments. We appreciate your cooperation in putting trash in containers provided and recyclables – aluminum, glass, steel cans, plastic, and paper – in designated containers. Cleaning up after yourself and after social events helps maintain a desirable environment for all residents and their guests. Please be considerate of fellow students. Repair, Maintenance and Extermination Issue University Housing has its own maintenance staff that correct most normal malfunctions in residence halls and apart ments within 48 hours. More complex repairs, and those involving items not normally stocked, sometimes take longer. In these instances, your patience is appreciated. Contact the campus Housing Office where you live to report a maintenance issue. Extermination services are provided on a regular schedule free of charge. If service is needed, contact the Housing Office o n the campus where you reside. You must prepare your apartment by emptying all kitchen and bathroom cabinets. Busch Campus Housing Office: 732 – 445 – 0044 College Avenue Housing Office: 732 – 932 – 7017 Cook/Douglass Housing Office: 732 – 932 – 9625 After Hours Emergency Repairs Emergency repairs that cannot wait until the next service day, such as a burst pipe, major water leak, electrical short, or b rok en lock, occurring after 4:30 PM and at any time on weekends or holidays should be reported to the Emergency Night Response staff at 732 – 558 – 0734. Provide your name, the telephone number from which you are calling, your residence hall/apartment name, room/apartment number, and the nature of the emergency. You must be in your room/apartment when the emergency personnel arrive. Removal of Property Rutgers is not able to store student belong ings since our facilities are used year round. Student property may not be left in residence halls or apartments once residency is ter minated. Property not claimed and removed will be donated to local charitie s or discarded. Fines may also be applied to your term bill for the removal of items. POLICIES AND PROCEDURES Assignment of Vacancies When a vacancy becomes available in any residence facility, the remaining occupants should anticipate the assignment of
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Page 9 Graduate Guidelines for Living On Campus another student. By keeping the residence facilities filled, University Housing can maintain the lowest possible room rates. No resident may discourage another student from using such a vacancy through harassment, abuse, noise, or similar reasons. A student doing so may face reassignment or removal from housing. PROHIBITED CONDUCT Violations of any University, Housing, Federal, State, and/or Municipal policies may result in sanctioning including, but not limited to fines or removal from housing. Noise Policy Conduct that produces unreasonably loud noises or which is unreasonably disorderly, or which unreasonably interferes with the rights of other residents is prohibited. No musical instrument, radio, television, CD or tape player, or other sound producing equipment may be played from 11 p.m. until 7 a.m. if it disturbs others in the complex. Occupants holding social gatherings, club, or religious meetings in their apartment/room are responsible for their guests. Singing, clapping or loud noise coming from an apartment, room or stairwells during gatherings or when guest are arriving or departing may not disturb other residents . Students may not move in or out during quiet hours (11pm – 7am). Failure to comply with this will result in a $250.00 fine. Note: During the final exam periods, the University observes a 24 – hour quiet hour policy. Access to University Property We respect your right to privacy and will try not to interrupt it unless an emergency warrants. Designated University officials have the right to enter any University – owned premises. This right includes but is not limited to, providing custodial , maintenance, and repair services; and inspecting for fire safety violations, damages, and cleanliness, sanitary and occupancy checks. Reasonable effort will be made to notify you at least 24 hours before inspections for damage and cleanli ness. Inspections for fire and safety violations and occupancy checks are made without notice. Damage to University Property Damage and vandalism are costly and we would like to enlist your aid in their prevention. Be careful that methods used to hang posters and decorations do not damage surfaces; tacks and tape damage walls. Be aware of prohibited items listed herein. If you inadvertently or intentionally cause damage in your room/apartment, you must pay for repair or replacement. If damage occurs in common areas, i.e., lounges, bathrooms, corridors, etc., you can avoid personal expense if the individual (s) causing the damage are identified and made responsible for their actions. Otherwise, all residents of a building, or part thereof, must contribute to the repair and/or replacement. Fire extinguishers smoke and heat detectors, fire alarm bells, and pull stations are critical to life safety and should never be damaged, vandalized, or misused. Alcoholic Beverages The serving and/or consumption of alcoholic beverages on University property, including in your room or apartment, must comply with University, local, state, and federal laws and regulations. Smoking Policy Smoking is prohibited in all buildings owned and managed by the University including all areas of residence halls, apartments, gymnasiums, stadiums, playing fields, and other recreational areas; and in all university vehicles. The only exception to this policy is Family Housing.
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Page 10 Graduate Guidelines for Living On Campus Recycling – It’s the Law The State of New Jersey has recycling laws. Collection containers for glass, aluminum, steel cans, plastic, and paper are provided to separate recyclables in residence halls. Exterior dumpsters for recycling are also provided. Burgundy – colored dumpsters are for glass, aluminum, steel cans, and plastic. Green dumpsters are for paper, newspapers, and cardboard (please flatten cardboard to maximize available space). Grey dumpsters are for trash. Pets No pets or laboratory animals of any kind are permitted in housing. Refrigerators/MicroFridges For your convenience, all graduate housing apartments have a full – size refrigerator. Ford Hall and Old Gibbons offer MicroFridges (small combination refrigerator, freezer, and microwave units). No additional full – size refrigerators are allowed except where provided by the Graduate Housing Assignment Office. Bicycles/Vehicles All Graduate students residing on – campus must register bicycles at the Graduate Housing Office. At the time you register, you will be given an identification sticker to put on your bike. Any bicycle not having an identification sticker displayed will be considered abandoned and will be discarded . Always lock your bike in racks provided near most classroom buildings and secure it in rooms provided in some residence facilities. Bicycles may not be left in stairwells, corridors or other areas, whe re safe passage may be hindered. Motorized vehicles are prohibited in and around residence facilities. Motorcycles should be parked in designated lots. Keys, RUconnection ID/Access Cards, and Lockouts Keys are the property of the University and may not be duplicated or distributed to any other person. The key issued to you should be safe guarded. This is explained on the key acknowledgment form that you signed when the key was issued. Allowing another individual to use your key and/or RUconnection card to access a residential facility will be considered grounds for removal from housing. There is a charge for a lost key as well as for lock changes when keys are not returned in accordance with instructions. Lo st keys will result in a lock change being ordered at a cost of $70.00 to the student. Bedroom locks will be changed for an additional $70.00. Your RUconnection (official university photo identification) card allows you access to your residence hall building. Some apartment complexes also utilize this access card system. Lost RUconnection cards should be reported immediately. Issuance and replacement of RUconnection cards is in accordance with the rules and regulations of the RUconnection Card Office. Please visit the RUconnection card web site at: www.rci.rutgers.edu/~ruconxn for more information. In some cases, it may be necessary to issue a temporary building access card when a RUconnection card is lost. There is a fe e charged for a permanent replacement card. When you return the key, a receipt will be provided. During office hours (Monday – Friday 8:30 am 5:00 pm) go to the campus housing office on the campus where you live. You must have a picture I.D. with you. After office hours call Graduate Residence Life at 732 – 445 – 5717. There is no charge for the first lockout of the semester. However after the first instance, a $25.00 lockout fine will be assessed. Mail All graduate student mail is delivered to boxes located in campus post offices – Busch (BPO), College Avenue (RPO), Cook (CPO), Douglass (DPO). Advise your family and friends to use the campus post office box assigned to you so that your mail will not be delayed. Your post office box and combination numbers will be assigned to you by the post office on the campus o n
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Page 11 Graduate Guidelines for Living On Campus which you reside. Remember to complete a change of address form when relocating so that your mail can be forwarded. Upon leaving Graduate Housing, you are no longer entitled to the post office box at Rutgers. Guests The Graduate Housing Assignment Office recognizes the right of residents to have guests. We also recognize that graduate students are adults and it is not our intention to be intrusive or unduly restrictive when it comes to your private affairs. creates difficulties for other residents, and 2) it is necessary for the University to know the names of everyone staying in a building in case a fire or other emergency occurs. As a result, it is necessary to set specific guidelines which apply to th e presence of guests. The following policy will be in effect for the 2010 – 2011 contract period. This policy supersedes all previous policies. It is applicable to all graduate students living on campus. 1. Graduate Residence Life must be NOTIFIED of all guests who are staying overnight (24 hours or less). Notification can be made in person or on the telephone. Notification should be made as soon as possible but must occur no later than 9:00 pm on the night that the guest is staying. 2. Guests staying 48 hours or more must be registered with Graduate Residence Life. Registration requires the completion form requires the signatures of your apartment mates or housemates and must be submitted before a guest stays more than 24 hours . EVAUCATION PROCEDURE: IMMEDIATE ACTION WHEN A FIRE ALARM SOUNDS Do not wait to see fire or smoke! Follow these procedures recommended by the US Fire Administration. FEEL THE DOOR HANDLE If the door handle is hot, DON’T open it, go to a window and call for help If the handle is not hot, open the door CAUTIOUSLY and check for fire or smoke before leaving the room GET OUT OF THE BUILDING BEFORE PHONING FOR HELP Don’t take time to phone before leaving. Building fire alarms are connected to RUPD headquarters and provide immediate notification when alarms activate. Get out and use a campus emergency phone that is located in all housing areas. Calling to report an actual fire condition is helpful. Emergency response agencies can be advised en route to be better prepared to take immediate action upon arrival. PULL THE FIRE ALARM ON YOUR WAY OUT if the fire alarm is not already sounding Yell FIRE as you leave Don’t hesitate or stray from your path as you leave CRAWL LOW TO THE FLOOR Thick smoke can make it impossible to see, Toxic chemicals from smoke can be deadly in minutes CLOSE THE DOOR BEHIND YOU You may help keep the fire from spreading You may protect your possessions from fire and smoke damage! IF YOU CAN’T GET OUT, GET SOMEONE’S ATTENTION! Call 911 and tell the dispatcher that you are trapped in your room. Be sure to give your room number so this information can be passed on by radio Yell or scream to draw attention Hang a sheet from your window Stay low – there is less smoke, heat, and poisonous gases close to the floor PLAN ESCAPE ROUTES IN ADVANCE Know where all exits are located in the building Participate in the emergency evacuation drills to practice your escape Once out – STAY OUT
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